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Receipts
What are receipts?
Receipts are evidence of expenditure provided by a supplier. They should in all cases include the following:
- Name and address of the supplier
- Description of the goods/service provided
- Date of purchase
- Amount of purchase
For VAT registered suppliers, the following additional information is required:
- identifying (invoice) number
- date of the supply
- date of the issue of the document
- name, address and registration number of the supplier
- name and address of the person to whom the goods or services are supplied
- description sufficient to identify the goods or services supplied
- for each description, the quantity of the goods or the extent of the services,the unit price, the rate of VAT and amount payable, excluding VAT, expressed in any currency. The unit price for services can be an hourly rate or a standard price. If the supply cannot be analysed, the total price is the unit rate. HMRC accept that the unit price need not be shown at all if it is not normally stated in a particular business sector and it is not required by the customer (Notice 700 Para 16.3.2 as updated February 2004);
- gross total amount payable, excluding VAT, expressed in any currency
- rate of any cash discount offered
- the total amount of VAT chargeable, expressed in sterling (as a note if the invoice is in a foreign currency).
HM Revenue & Customs may not allow an expense claim without a valid VAT receipt. All vat registered suppliers are obliged by law to provide a valid VAT receipt on request - don't be afraid to ask!
In most circumstances, the receipt should be an original and if possible on stationery that identifies the supplier.
Please read this page if you have lost a receipt.
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